Mentor Calendar Setup
Connect your calendar to receive mentee bookings
Google Calendar
For Gmail / Google Workspace users
Outlook Calendar
For Microsoft / Outlook users
Google Calendar Setup
Step 1 — Create a Dedicated DCC Calendar
Open Google Calendar (calendar.google.com)
- On the left sidebar, find "Other calendars"
- Click the + button → Select "Create new calendar"
- Name:
DCC Mentoring - Description:
Dream Career Connection mentee sessions - Click "Create calendar"
Step 2 — Add Your Available Times
Add time blocks when you're available for mentee sessions:
- Make sure you're viewing your DCC Mentoring calendar
- Click on the time slots when you're available
- Create events titled "Available"
- For recurring times: Click "More options" → Set repeat schedule
Example Schedule:
• Every Tuesday: 2:00 PM - 5:00 PM
• Every Thursday: 10:00 AM - 1:00 PM
Step 3 — Connect to DCC Booking System
DCC will send you a connection link. When you receive it:
- Click the link provided by DCC
- Sign in with your Google account
- Grant permission to access your calendar
- Select your DCC Mentoring calendar
- Done!
Outlook Calendar Setup
Step 1 — Create a Dedicated DCC Calendar
Outlook Desktop:
- Open Outlook → Go to Calendar view
- Right-click on "My Calendars" in the left panel
- Select "Add Calendar" → "Create New Blank Calendar"
- Name it:
DCC Mentoring - Click OK
Outlook Web (outlook.com):
- Go to Outlook.com and sign in
- Click the Calendar icon
- In the left panel, click "Add calendar"
- Select "Create blank calendar"
- Name it:
DCC Mentoring - Click Save
Step 2 — Add Your Available Times
Add time blocks when you're available for mentee sessions:
- Switch to your DCC Mentoring calendar
- Click on time slots when you're available
- Create appointments for your available times
- For recurring: Click "Recurrence" and set your schedule
Example Schedule:
• Every Monday: 1:00 PM - 4:00 PM
• Every Wednesday: 9:00 AM - 12:00 PM
Step 3 — Connect to DCC Booking System
DCC will send you a connection link. When you receive it:
- Click the link provided by DCC
- Sign in with your Microsoft/Outlook account
- Grant permission to access your calendar
- Select your DCC Mentoring calendar
- Done!
How It Works
When a Mentee Books
1. Mentee sees your available times
2. They select a time that works
3. Appointment appears on your calendar
4. You receive an email notification
Managing Your Availability
Add time: Add events to your DCC calendar
Remove time: Delete events from your calendar
Changes sync automatically — no need to notify DCC
🔒 Your Privacy is Protected
Only your DCC Mentoring calendar is connected. Your personal and work calendars remain completely private and invisible to mentees.
Tips for Success
Be consistent — Set recurring weekly availability so mentees can plan ahead
Buffer time — Leave gaps between sessions for notes and preparation
Keep it updated — If your schedule changes, update your calendar promptly
Check notifications — Make sure you receive booking emails
Frequently Asked Questions
Can mentees see my other calendars?
No. Only your DCC Mentoring calendar is connected. Your personal and work calendars remain completely private.
What if I need to reschedule?
Contact DCC and we'll help coordinate with the mentee.
How far in advance can mentees book?
This depends on how far ahead you add availability to your calendar.
Can I block specific dates (vacation, etc.)?
Yes! Simply don't add availability for those dates, or remove existing availability from your DCC Mentoring calendar.
Need Help?
We're happy to walk you through the setup process!