Mentor Calendar Setup
Connect your calendar to receive mentee bookings
Google Calendar
For Gmail / Google Workspace users
Outlook Calendar
For Microsoft / Outlook users
DCC Direct
Set availability inside your DCC portal — no external calendar needed
Google Calendar Setup
Step 1 — Create a Dedicated DCC Calendar
Open Google Calendar (calendar.google.com)
- On the left sidebar, find "Other calendars"
- Click the + button → Select "Create new calendar"
- Name:
DCC Mentoring - Description:
Dream Career Connection mentee sessions - Click "Create calendar"
Step 2 — Add Your Available Times
Add time blocks when you're available for mentee sessions:
- Make sure you're viewing your DCC Mentoring calendar
- Click on the time slots when you're available
- Create events titled "Available"
- For recurring times: Click "More options" → Set repeat schedule
Example Schedule:
• Every Tuesday: 2:00 PM - 5:00 PM
• Every Thursday: 10:00 AM - 1:00 PM
Step 3 — Connect to DCC Booking System
This step happens inside your GHL Mentor Portal:
- Log in to your DCC portal account at app.aiautomated.app
- Click your profile icon (top right) → My Profile
- Scroll down to Integrations or Calendar Settings
- Click Connect next to Google Calendar
- Sign in and grant calendar access
- Select your DCC Mentoring calendar as the Linked Calendar
- Done! Email [email protected] to confirm your connection
Step 4 — Get Your Calendar Embed Link New
This lets your personal schedule appear inside your Mentor Dashboard so you can see upcoming sessions at a glance.
- Go to Google Calendar (calendar.google.com)
- On the left sidebar, find your DCC Mentoring calendar
- Click the three dots (⋮) next to it → select "Settings and sharing"
- Scroll down to "Integrate calendar"
- Find the "Public URL to this calendar" — it starts with
https://calendar.google.com/calendar/embed?src= - Copy the full URL
- Email it to [email protected] with subject: "My Calendar Embed Link"
What the URL looks like:
https://calendar.google.com/calendar/embed?src=yourname%40gmail.com&ctz=America%2FLos_Angeles
💡 Make Your Calendar Public First
On the same Settings page, under "Access permissions for events", check "Make available to public" and select "See only free/busy (hide details)". This allows the embed to work while keeping your event details private.
Outlook Calendar Setup
Step 1 — Create a Dedicated DCC Calendar
Outlook Desktop:
- Open Outlook → Go to Calendar view
- Right-click on "My Calendars" in the left panel
- Select "Add Calendar" → "Create New Blank Calendar"
- Name it:
DCC Mentoring - Click OK
Outlook Web (outlook.com):
- Go to Outlook.com and sign in
- Click the Calendar icon
- In the left panel, click "Add calendar"
- Select "Create blank calendar"
- Name it:
DCC Mentoring - Click Save
Step 2 — Add Your Available Times
Add time blocks when you're available for mentee sessions:
- Switch to your DCC Mentoring calendar
- Click on time slots when you're available
- Create appointments for your available times
- For recurring: Click "Recurrence" and set your schedule
Example Schedule:
• Every Monday: 1:00 PM - 4:00 PM
• Every Wednesday: 9:00 AM - 12:00 PM
Step 3 — Connect to DCC Booking System
This step happens inside your DreamCareerConnection Mentor Portal:
- Log in to your GHL account at app.aiautomated.app
- Click your profile icon (top right) → My Profile
- Scroll down to Integrations or Calendar Settings
- Click Connect next to Outlook Calendar
- Sign in and grant calendar access
- Select your DCC Mentoring calendar as the Linked Calendar
- Done! Email [email protected] to confirm your connection
Step 4 — Get Your Calendar Embed Link New
This lets your personal schedule appear inside your Mentor Dashboard so you can see upcoming sessions at a glance.
- Go to Outlook Web (outlook.com) and sign in
- Click the Calendar icon in the left sidebar
- Right-click your DCC Mentoring calendar → select "Sharing and permissions"
- Under "Publish a calendar", select your DCC Mentoring calendar
- Set permissions to "Can view when I'm busy"
- Click Publish
- Copy the HTML link that appears (starts with
https://outlook.live.com/owa/) - Email it to [email protected] with subject: "My Calendar Embed Link"
What the URL looks like:
https://outlook.live.com/owa/calendar/00000000-0000-0000-0000-000000000000/a1b2c3d4.../cid.../month.html
💡 Using Microsoft 365 / Work Outlook?
If your Outlook is through a company or school (Microsoft 365), go to Outlook Web App → Calendar → Share → Publish to a web page. The process is similar — publish and copy the HTML embed URL provided.
Set Availability Directly in DCC Portal
Step 1 — Log In to Your DCC Portal
Go to app.aiautomated.app and sign in with the email and password DCC provided you.
Step 2 — Open Your Calendar
- Click Calendars in the left sidebar
- Find your calendar — it will be named
[Your Name] Mentoring Session Calendar - Click the gear icon ⚙️ to open settings
Step 3 — Set Your Available Hours
- Click the Availability tab
- Toggle on the days of the week you want to accept bookings
- Set your start and end time for each day
- Click Save
Example:
• Tuesday: 2:00 PM – 5:00 PM
• Thursday: 10:00 AM – 1:00 PM
Step 4 — Taking a Day Off or Changing Your Schedule
Go back into your calendar settings → Availability tab → adjust or remove the hours for that day → Save. Changes take effect within minutes. No need to contact DCC.
✅ That's All You Need
Mentees will only see the hours you set here as available for booking. No external calendar connection is required. If you ever want to connect Google or Outlook later for automatic syncing, follow the Google or Outlook sections above.
How It Works
When a Mentee Books
1. Mentee sees your available times
2. They select a time that works
3. Appointment appears on your calendar
4. You receive an email notification
Managing Your Availability
Add time: Update your availability in your calendar or DCC portal settings
Remove time: Delete or adjust your availability blocks
Changes reflect within minutes — no need to notify DCC
🔒 Your Privacy is Protected
Only your DCC Mentoring calendar is connected. Your personal and work calendars remain completely private and invisible to mentees.
Tips for Success
Be consistent — Set recurring weekly availability so mentees can plan ahead
Buffer time — Leave gaps between sessions for notes and preparation
Keep it updated — If your schedule changes, update your calendar promptly
Check notifications — Make sure you receive booking emails
Frequently Asked Questions
Can mentees see my other calendars?
No. Only your DCC Mentoring calendar is connected. Your personal and work calendars remain completely private.
What if I need to reschedule?
Contact DCC and we'll help coordinate with the mentee.
How far in advance can mentees book?
This depends on how far ahead you add availability to your calendar.
Can I block specific dates (vacation, etc.)?
Yes! Simply don't add availability for those dates, or remove existing availability from your DCC Mentoring calendar.
Why do I need to send an embed link?
The embed link allows your upcoming sessions to display directly on your Mentor Dashboard — giving you a live view of your schedule without leaving the portal. It's a one-time setup and your calendar details remain private.
What if my embed link stops working?
Just generate a new one following Step 4 above and email it to [email protected]. We'll update it in your dashboard right away.
What if my schedule changes — like I want to take a day off?
Simply go to your DCC Mentoring calendar and delete or adjust the availability block for that day. Changes reflect in the booking system within a few minutes. No need to contact DCC.
Need Help?
We're happy to walk you through the setup process!